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Transforming Your Project Management Skills into a Thriving Consultancy Business


In today’s fast-paced world of business, the value of experienced project managers is on the rise. If you’re a project manager with a penchant for new challenges and an eye on elevating your income, it might be the opportune moment to consider branching out. How about leveraging your skills and insights into initiating a side hustle as a project management consultant? The current market presents a ripe scenario, and this comprehensive guide will navigate you through launching your very own consulting venture.

1. Cultivate a Robust Network: The foundation of any prosperous consultancy lies in its networking prowess. Before you venture out, tap into your existing connections, and lay the groundwork. Regularly attending industry-centric events, participating in webinars, or joining esteemed professional organizations can substantially broaden your horizons. It’s all about fostering relationships that can eventually metamorphose into business opportunities.

2. Carve Out Your Unique Proposition: Dive deep into introspection. What facets of project management genuinely ignite your passion? Where does your core expertise lie? By pinpointing and specializing in a specific niche, you not only amplify your value proposition but also distinguish yourself in a crowded market.

3. Showcase Through a Portfolio: Your prowess as a project manager needs a tangible form. Develop a compelling portfolio, encapsulating your myriad experiences, challenges overcome, skills honed, and the milestones achieved. This becomes your testament, your pitch deck that can entice potential clients to engage with you.

4. Transparent Pricing Mechanics: Setting up a clear, transparent pricing structure is paramount. Decide whether you’d lean towards an hourly consultation rate or a comprehensive project fee. Being forthright about your charges helps in establishing trust and sidestepping potential financial ambiguities down the road.

5. Amplify Your Visibility: In an age dominated by digital interfaces, utilize platforms like social media, online forums, and professional networking sites to magnify your presence. Mull over launching an insightful blog or a sleek website to further accentuate your consultancy services.

6. Precision in Organization: As your consulting endeavor takes off, you’ll juggle multiple clients, diverse project nuances, and varied financial intricacies. Employing advanced project management tools and customizable templates can be a lifesaver, ensuring you maintain order amidst the chaos.

7. Constantly Hunt for Prospects: In the consulting domain, complacency can be a pitfall. Always be on the prowl for fresh opportunities, potential collaborations, or innovative project challenges. Networking isn’t a one-time activity but a continual process.

Thoughts: Embarking on a journey as a project management consultant is more than just a side hustle; it’s about translating your professional journey into a beacon for others. With methodical planning, a dash of passion, and your repository of skills, the roadmap to establishing a prosperous consultancy is crystal clear. So, why linger in contemplation? Ignite your entrepreneurial spirit and stride confidently towards consultancy success.

Bring it to Life.

The Dual Life of Sarah

In the bustling corridors of the corporate world, Sarah stands out as an embodiment of passion, perseverance, and potential. As an established project manager with over a decade of expertise, she’s championed complex projects, earning accolades and respect in her regular 9-to-5 job. Yet, when the curtains of her day job draw to a close, Sarah dons another hat – that of an agile project management consultant.

This isn’t just a casual side gig for Sarah; it’s a meticulously planned venture into the expansive world of consultancy. Harnessing her skills, she’s built a burgeoning consulting portfolio, while still dedicating herself wholeheartedly to her regular job. Balancing both realms requires unparalleled dedication, efficient time management, and an unwavering vision – to eventually transition fully into the consultancy domain.

Sarah envisions her future rooted deeply in consultancy. But what’s her blueprint for making this pivotal shift? She’s earmarked specific decision-making criteria: a steady flow of clientele, consistent revenue surpassing her current paycheck, a tangible impact in her consulting projects, and a personal readiness to embrace entrepreneurship in its entirety.

A Day in Sarah’s Dual Life

Balancing a full-time job with a blossoming consultancy business is no walk in the park. Here’s an intimate look into how Sarah seamlessly merges her dual roles, exemplifying that with the right approach, it’s possible to excel in both:

  • 6:00 AM: Sarah starts her day early with a meditation session, grounding herself for the tasks ahead.
  • 7:00 AM: Over breakfast, she checks her consultancy emails, responding to urgent ones and scheduling calls for post her work hours.
  • 8:30 AM – 5:00 PM: Immersed in her full-time job, Sarah manages her team, attends meetings, and ensures the day’s projects are on track.
  • 12:30 PM: Lunch break. Sarah uses half of it to catch up on her consultancy’s social media and blog analytics.
  • 5:30 PM: Once home, Sarah switches to her consultant avatar. She has a virtual meeting with a prospective client, discussing agile methodologies and potential collaborations.
  • 7:00 PM: Dinner with family, ensuring she spends quality time unwinding and connecting.
  • 8:00 PM: Dedicating a couple of hours, Sarah works on her consultancy portfolio, drafts emails for prospects, and occasionally pens a blog post, sharing her dual-life insights.
  • 10:00 PM: Before calling it a day, Sarah outlines her next day’s tasks, ensuring she’s prepped for both her roles.

This rhythm, though intense, has become second nature to Sarah. Every day, she’s a step closer to her dream of a full-fledged consultancy, proving that with dedication, strategic planning, and a clear vision, one can craft their desired professional narrative

Cold Emailing – Sarah’s Approach to New Prospects

For consultants like Sarah, the first impression often makes all the difference. Cold emails, when drafted with precision and authenticity, can open doors. Here’s a glimpse at an exemplary email Sarah might send out:

Subject: Unlocking Agile Excellence for Your Next Project

Hello [Recipient Name],

I hope this finds you well. My name is Sarah, an Agile Project Management Consultant with over ten years of hands-on experience in successfully driving intricate projects. Having collaborated with diverse sectors and industries, I’ve fostered a unique approach that molds the principles of agile to fit the specific needs of each enterprise.

I’ve been following [Company Name]’s recent projects and am thoroughly impressed. I genuinely believe that with my expertise, we can elevate the outcomes of your upcoming endeavors.

Would you be available for a short call next week to discuss potential collaboration?

Warm regards,


Essential Toolkit for a Thriving Consultancy Business

The right tools and platforms are integral in streamlining operations, especially in a consultancy set-up. Here’s a checklist that Sarah swears by:

  • Project Management Tools: Platforms like Asana, Trello, or for streamlined project tracking.
  • Communication: Zoom or Microsoft Teams for virtual meetings.
  • Portfolio Management: Behance or Dribble for showcasing work.
  • CRM Tools: Salesforce or HubSpot for client management and communication.
  • Financial Tools: QuickBooks or FreshBooks for invoicing and financial tracking.
  • Learning Platforms: Udemy, Coursera, or LinkedIn Learning for continual skill upgrading.
  • Networking: Platforms like LinkedIn or industry-specific forums to connect with potential clients and other professionals.
  • Website & Blogging: WordPress or Wix for a professional online presence.

By integrating these tools and platforms, consultants like Sarah not only optimize their operations but also ensure they deliver unmatched value to their clients.

Sarah’s Pricing Strategy: Crafting a Worthwhile Return

Determining a pricing strategy is paramount for Sarah, as it’s not just about valuing her expertise, but also ensuring her consultancy is sustainable and lucrative. Here’s how she masterfully structured her pricing.

1. Determining Overhead Costs: Firstly, Sarah listed out all the expenses related to her toolkit and consultancy services. This included:

  • Software and tools (like project management software, analytics tools, etc.)
  • Marketing expenses (website maintenance, social media ads, email marketing tools).
  • Continued education (courses to stay updated with the latest in agile methodologies).
  • Miscellaneous expenses (travel, client meetings, phone bills, etc.)

2. Evaluating Market Rates: Sarah researched the going rates for similar consulting services. She studied both freelancers and established firms to gauge a broad spectrum of pricing structures.

3. Factoring in Her Unique Value Proposition: Sarah’s decade of experience, coupled with her specialization in agile project management, gave her an edge. She factored in this unique value proposition when determining her hourly rate.

4. Setting a Baseline Hourly Rate: Considering her expenses, desired profit, and the market rates, Sarah set an initial hourly rate. She ensured this rate covered her costs, compensated her fairly for her time, and included a reasonable profit margin.

5. Periodic Review: Sarah decided to review her rates every quarter, adjusting based on feedback, market changes, and her growing clientele.

Forecasting Towards $100k/year:

With her pricing strategy in place, Sarah began forecasting her income to reach her annual goal of $100k.

  • Breakdown: To earn $100k in a year, Sarah needed to make approximately $8,333 per month. If she worked 20 days a month and dedicated 3 consultancy hours per day (remember, this is a side gig), she’d need to charge around $139 per hour.
  • Additional Revenue Streams: Beyond her consulting services, Sarah considered creating online courses, hosting workshops, or writing an e-book about agile methodologies. These passive income streams could bolster her earnings, reducing the hourly pressure and diversifying her income.
  • Scaling up: With a clear pricing strategy and her eye on growth, Sarah planned to slowly increase her consulting hours and even hire a small team once she transitioned to consulting full-time. This would further propel her towards her income goals.

Pricing is an art, and Sarah’s strategic approach demonstrates that with meticulous planning, research, and a clear understanding of one’s value, it’s possible to build a lucrative consultancy side hustle, with the potential to surpass traditional income streams.

Sarah’s Marketing Strategy: Accelerating Client Acquisition

To achieve her lofty $100k goal, Sarah couldn’t solely rely on her skills; she needed a robust marketing strategy that not only showcased her expertise but also resonated with her target audience. Here’s a detailed look at Sarah’s multi-pronged approach.

1. Leveraging Personal Networks:

  • Immediate Circle: Sarah initiated conversations with her friends, family, and acquaintances about her consultancy. A simple word-of-mouth strategy can often result in referrals.
  • Professional Contacts: Given her decade-long tenure, Sarah reached out to ex-colleagues, industry friends, and mentors. They were a valuable source of introductions and leads.

2. Digital Presence:

  • Personal Website: Sarah built a professional website, showcasing her services, client testimonials, a regularly updated blog on project management insights, and her portfolio.
  • LinkedIn: As a major networking site for professionals, Sarah optimized her profile, sharing content regularly, joining PM related groups, and engaging with potential clients’ content.

3. Content Marketing:

  • Blogging: Sarah started blogging about common challenges in project management, best practices, and agile methodologies. This positioned her as an industry thought leader.
  • Webinars & Online Workshops: Sarah hosted monthly webinars on topics relevant to her target audience, offering actionable insights while subtly marketing her consultancy services.

4. Paid Advertising:

  • Google Ads: Targeted ads, especially in her locality and areas she wanted to focus on, helped Sarah reach businesses actively searching for project management consultants.
  • LinkedIn Sponsored Content: Sarah ran ads targeting specific industries, company sizes, or roles, ensuring her consultancy was seen by decision-makers.

5. Partnerships & Collaborations:

  • Local Businesses: Sarah collaborated with local businesses offering complementary services, creating a referral system.
  • Guest Posting: She contributed articles to industry magazines, websites, and blogs, which helped in gaining wider recognition and establishing authority.

6. Regular Follow-ups: After every pitch or initial conversation, Sarah made it a practice to follow up. She used CRM tools to track interactions and ensure no lead was forgotten.

7. Feedback & Refinement:

  • Client Testimonials: Sarah actively sought feedback from her clients. Positive feedback was showcased as testimonials, while constructive feedback helped refine her services.
  • Analytics: Using tools like Google Analytics and LinkedIn Insights, Sarah regularly analyzed which marketing strategies were most effective, refining her approach accordingly.

Sarah’s holistic marketing strategy is a testament to the power of combining traditional networking with modern digital tactics. By remaining adaptive and proactive, she effectively built a client base that supported her journey towards the $100k mark.

Sarah’s Journey: From Project Manager to Thriving Consultant

As we trace Sarah’s ambitious transition, it becomes evident that the journey from being a seasoned project manager to a successful project management consultant is both strategic and dynamic. Sarah’s story underscores the power of vision, tenacity, and the importance of leveraging both skills and strategy.

  • Deep Roots: With a decade in project management, Sarah’s foundational knowledge was her biggest asset.
  • Dual Hatting: Juggling a 9-to-5 job while building her consultancy venture showcased her determination and time management prowess.
  • Strategic Pricing: Sarah’s meticulous pricing strategy, encompassing toolkit expenses and her goal of reaching the $100k mark, highlighted the importance of a calculated financial approach.
  • Marketing Mastery: Beyond skills, it was Sarah’s robust marketing strategy – ranging from leveraging personal networks to harnessing digital avenues – that accelerated her client acquisition.
  • Future Vision: Not one to become complacent, Sarah’s sights are set on transitioning full-time into her consultancy, with a clear set of decision-making criteria guiding her path.

In the narrative tapestry of Sarah’s professional journey, we find an inspiring roadmap for project managers eyeing a similar shift. Her story isn’t just about career advancement; it’s about crafting a vision and having the grit to see it to fruition.

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